Enterprise content management

Enterprise content management is the technological infrastructure behind Information Asset Management

Today’s global companies produce an enormous amount of content such as email, documents, website material, enterprise data, digital assets and operational information. The smooth, efficient flow of such business content is the lifeblood of a flourishing company and is essential to all business processes. Managing this successfully is a challenge every organisation faces, representing an enormous investment in time and money.

Without a comprehensive enterprise content management (ECM) system to manage the information effectively, the return on such investment is likely to be negligible. ECM helps you automate and manage documents and other forms of information through their complete lifecycle, from capture and creation from a variety of sources, through approval to archiving. It adds intelligence by creating categorisation schema, metadata, and tags that make search and retrieval faster and more efficient.

ECM also manages the review, revision, and approval process for any piece of content according to user-defined business rules - often termed business process management (BPM), encompassing inherent workflow and lifecycle management capabilities to help achieve this. Information can then be delivered as localized content via multiple channels including print, the web, wireless devices, or CD-ROM’s.

Aptus recognises that organisations seek assurance that their objectives in deploying an ECM solution will be met. In response. So, Aptus has introduced the ECM Review, which gives due consideration to technical infrastructure and migration of information from legacy systems. The ECM Review will address creation, qualification, storage and display rules, approval, currency and retirement, in addition to supporting business rules and processes that will enable the right configuration of the ECM solution.

This will be valuable to those companies that have made or are considering making an investment in an enterprise-wide content management solution. By consistently achieving high quality information, a company can drive innovation and change whilst reducing exposure to error and the risk of disappointing customers. Furthermore, management can ensure they are basing decisions on authenticated, accurate and current information.

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